Truck Brokerage - Freight Brokers - Memos - Truck Building

This section is to explain the differences of either using Warehouses and Departments versus "Memos".  Each Sales Order and Purchase Order has a main Department / Warehouse assigned to it. Each line item also has a Department / Warehouse assigned to it, which is normally the same as the main Department / Warehouse in the order header, but it can be different. Reports can be printed by Department / Warehouse to separate different types of transactions and to allow separate accounting. Each Site (Company) and Department / Warehouse combination can track inventory to a separate Inventory Site (Product Site), or it can be set to not track Inventory at all. Departments and Warehouses are used interchangeably and are the level of tracking below the Site (Company). Some companies call that level ‘Warehouses’ and others call that level ‘Departments’. Inventory can be separated very easily into different Departments / Warehouses. Inventory Lots can only be selected for a line item if the Inventory is in the Inventory Site used by the Department / Warehouse on that line item. This allows separating sales reports based on the Department / Warehouse in each line item. One Sales Order or Purchase Order could contain any number of Departments / Warehouses. Each Site (Company) and Department / Warehouse combination can have a different General Ledger Account Number for each of the numerous Cost Types. For most purposes, using different Departments / Warehouses will separate sales and purchases the way companies need for tracking and accounting purposes. Memos can also be used to separate sales and purchases into groups. Memos are normally used to separate sales and purchases for one Truck, one Ship, one Contract, etc. In essence, Memos create mini-Departments / Warehouses. If it is desired to group the sales and purchases for one Truck, one Ship, one Contract, etc., a separate Department / Warehouse could be assigned to that one Truck, Ship or Contract, but that would be too much work for one time things specifically like those. Departments / Warehouses are for major divisions.  Produce Magic Software, a custom software company, only works with the perishable industries and freight brokers and trucking companies to give you the flexibility of several ways to accomplish what you need done and to have a full-time knowledgeable senior-level programmer at your disposal to get your new ideas and wants customized, error-tested, and launch immediately upon completion!

Routing programs allow deliveries to be consolidated and planned efficiently in-house or for freight brokers.  Your routes can be alpha/numerically coded, and color-coded, in an orderly fashion and be coordinated with your drops, and pickups along those routes.  You can add documents needed, as Bills of Lading, Invoices, etc., along with any special notes for your drivers or trucking companies to remind them of timed arrivals, which dock/bay to use or any other helpful instructions.  

Produce Magic Software's Truck Building Features allow users to see each product and quantity for every sale that has not been assigned a truck.  The supplying shipper can be selected in the sales lines with pick up regions displayed.  Each product code has weight and pallet count information stored within the code. As items are selected for shipment, the program will tally the unit, weight and pallet count for the truck. When the truck has been built, the “shipment” is processed and pick up orders are created along with each delivery.  Costs are tracked and documents are generated from “shipment”. 

• View Product and Quantity for every Sale not yet linked to a Shipment
• Select Supplier/Shipping along with the Pick Up right in the sales lines
• Create Pick Up & Delivery Regions linked to Shippers and Customers
• Sort Sales by either Pick Up or Delivery Region in the Shipment Building Program
• Work on building Multiple Truckloads
• Ability to Build a Partial Truck then return to finishing truck before processing
• Each Product stores Product Wgt and # of Units per Pallet to Build either via Max Wgt or Max Pallets
• Product Wgt & Pallet counts can be adjusted as needed in Sales Orders before Building
• As Sales are Linked to a Shipment, Weight & Pallet Count is tallied
• Pick Up & Delivery Times assigned during Building, or Edited after Shipment is created
• Driver Dispatch will print Pick Ups and Deliveries in their Assigned order
• As Shipments are ready, a One-Button Process brings all Sales into the Shipment and Creates the Purchases from the Vendors & Costs assigned to each Product
• Any additional Shipment Costs can be Added and Allocated to items on the Shipment
• Shipment Summary shows all Sales,  Payables, and Profit & Loss for each Item with the Total P/L for the Shipment.